Payment Records Retention Policy
Effective: 2026 | Compudile Inc.
1. Overview
This Payment Records Retention Policy describes how Compudile Inc. retains, secures, and disposes of payment and billing records associated with services, equipment purchases, subscriptions, and professional engagements. This policy supports accurate accounting, dispute resolution, and applicable compliance obligations.
Note: This is a general retention policy. Specific contractual retention requirements may be governed by your Master Services Agreement (MSA), Statement of Work (SOW), or applicable industry regulations, and those requirements take precedence where they apply.
2. Records Covered
Payment records covered by this policy may include invoices, payment confirmations, transaction references, billing statements, credit card transaction metadata, and related accounting documentation.
3. Retention Period
Compudile generally retains payment and billing records for a period consistent with applicable accounting and tax retention requirements. Unless a longer period is required by law, contract, or active dispute, records are retained for the standard statutory accounting period and then securely disposed of.
4. Data Security
Payment records are stored using secured systems with access limited to authorized personnel. Compudile does not store full credit card magnetic stripe data or sensitive authentication data beyond the duration necessary to process a transaction. Where payment processing is handled by a third-party payment processor, cardholder data is handled in accordance with that processor's security standards.
5. Disposal of Records
When the retention period expires and no legal hold or contractual requirement applies, payment records are securely destroyed or anonymized to prevent unauthorized access to residual payment information.
6. Requests & Questions
For questions about payment records, billing history, or this retention policy, contact Compudile at sales@compudile.com or 1-813-444-0110.
